Prompt library

Action items extractor prompt

Last updated February 3, 2026

Use this prompt to automatically extract action items from meeting transcripts. It identifies tasks, assigns responsibility where mentioned, and includes deadlines or timeframes.

When to use this prompt

• After team meetings to capture follow-up tasks
• Project kickoffs with many assigned responsibilities
• Client calls where next steps were discussed
• Any conversation where "someone needs to do something"

The prompt

Main objective: Extract all actionable items from this conversation transcript.

Instructions:
- Group action items under clear headers
- Use bullet points for individual action items
- Include who is responsible if mentioned
- Include deadlines or timeframes if specified
- Add timestamps in [MM:SS] format when relevant
- Ignore general discussion that does not lead to concrete tasks

Structure your response as:

## Action items

### Immediate actions
* [Action item with responsible person] **[MM:SS]**

### Follow-up tasks
* [Task with deadline if mentioned] **[MM:SS]**

### Decisions requiring action
* [Decision that requires follow-up] **[MM:SS]**

Only include items that require specific action. Be concise but specific about what needs to be done.

Tips

• Works best with meetings that have clear speaker labels
• Add your team members names to the vocabulary field for better speaker recognition
• Combine with the summary prompt to get both overview and tasks

Ready to try it? Create this prompt in your account and run it on your next meeting transcript.